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6 Tips to Preventing Data Security Breaches in Your Workplace

6 Tips to Preventing Data Security Breaches in Your Workplace
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By    |   Thursday, 24 May 2018 06:09 AM

Data breaches have become a common occurrence in our workplaces as a result of either losing a device which has unencrypted information or hackers gaining access to sensitive information. Crucial information accessed by the hackers includes names, date of birth, Social Security numbers and credit card numbers.

In an era where almost every business has an online presence and processes customer payment information, there is a potential threat from each and every security or data breach.

Studies show that in 2017, the global average cost of a data breach was down 10 percent over previous years to $3.62 million. The average cost for each lost or stolen record containing sensitive and confidential information also significantly decreased to $141 in 2017 from $158 in 2016.

We hope that the global average cost of a data breach in 2018 will further decrease as organizations look at ways to protect themselves from major data breaches.

However, here are some tips to prevent data security attacks:

  1. Protect Sensitive Information

Business management involves chains of relationships, both internal and external. For instance, your employees, vendors, third-party suppliers and other critical partners may be given access to your sensitive business information to carry out specific tasks. You have to manage what they can access so that their vulnerability and deficiencies will not have adverse effects on our business.

A common platform in which hackers attack business organizations is through phishing emails. Know how to identify a spam email and please don’t open an attachment that you are not expecting or click a link that comes from an unknown sender. A click could send your business down the drain.

  1. Update Antivirus and Anti-malware Software

This is one of the simplest tasks to do but usually forgotten. It’s not enough to have all the necessary antivirus and anti-malware software installed on your system. Ensure you regularly update them to prevent hackers from exploiting the slightest loopholes in your business. You should also have firewalls in place to prevent unauthorized access to your network.

  1. Mitigate Shadow IT Risk

Shadow IT is one of the most common problems companies face today. This occurs when increasing numbers of employees are bringing and using their devices to work without notifying the corporate IT team. Most times, employees try to use new software solutions and cloud services without authorization to do their job faster and get better results without minding the implications.

Organization members should be educated on shadow IT risks. Most importantly, the IT department should provide new technologies and solutions that will assist them do their jobs effectively and efficiently. Also, punitive measures should be instituted against defaulters.

  1. Educate Your Employees

One of the best cyber-security investments you can make is employees’ training. Educate your employees on the causes and effects of past data breaches by bringing in a cyber-security experts to enlighten them on the best practices and how to be on alert against cyber-attack. Issues ranging from spam and phishing, backup system, file and data management, software download and iPhone security tips should be adequately tackled.

Employees involved in sales, accounting and the IT units should be educated to be conscious of how their actions could expose our business to potential risk. Remember, the biggest cyber-security threat is inside your organization.

  1. Intensify Password Security

Having a good and strong password is one way of preventing data breaches. Using a password manager or adhering to the traditional password advice is perfect. However, don’t be too sure that your employees will choose strong and secured passwords.

Ensure that every employee has to use Multifactor authentication (MFA) to prevent security breaches. Make sure that your employees change their passwords at least every three months. Passwords should be a confidential matter and shouldn’t be shared among members of the organization.

  1. Automate Cyber Security

Securing your business sensitive data is a necessary precondition for business survival. An average breach can cost a firm a huge financial damage. Firstly, you have to be acquainted with the best practices to enhance your business security. What you know can go a long way to protect your business from cyber-attack since you can’t prevent hackers from targeting your business.

If you’re not sure that your IT unit can adequately secure your firewalls, networks or websites from cyber criminals, hire an IT expert or online secure firm who can provide adequate cover and do the needful.

Richard Agu is a researcher, entrepreneur and freelancer, passionate about entrepreneurship and self-development. Currently, Richard writes for Entrepreneur.com, Goodmenproject.com, among others. Follow him on Linkedin.com by clicking here now.

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If you’re not sure that your IT unit can adequately secure your firewalls, networks or websites from cyber criminals, hire an IT expert or online secure firm who can provide adequate cover and do the needful.
data, security, breach, password
Thursday, 24 May 2018 06:09 AM
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