Keeping your office clean and neat is essential because clients buzz in and out at all times during work hours. None of us want to create a bad impression on clients by keeping the workplace cluttered. It is, therefore, important to organize the office in such a way that the work progresses smoothly and efficiently by following certain office organization ideas.
Functionality is key when organizing the office. Every office, big or small, is bound to have work stations, computers, printers, scanners, note pads, writing pads, pens, pencils, erasers, staplers, and pins, among other things. Managing smaller things in an office setup like pins, pencils, and pens can be tough, especially if they are strewn around.
The following are the five best office organization ideas to keep the place clean and organized:
It is a good idea to consider a paper-free office, if not for being an environmentalist, then for convenience. However, not all offices can be paper-free as some types of work do need paper transactions on a regular basis. It cannot be denied that offices devoid of paper are clutterless and neat. Storing all the information on computers, with a strong and reliable back-up facility, is important for a paper-free office. If the office needs to use paper, be sure to file them. Also, it is important to use a paper shredder to tear up unwanted papers. This is very important for an office setup.
Cleaning the workstation
Make it a habit to clean the workstation at least once every couple of days. This is a great office organization idea. Keep all the pins, paper clips, pencils, etc. in a separate tray so that you don’t have to search for them all over and make a mess on the entire work station. An office that has employees keeping their work areas clean is bound to attract more clients because they will appear more organized and efficient. Use the trash to throw away coffee cups, lunch packs, and drinks. Do not allow them to accumulate on the desk, expecting someone else to clean it. If you aren’t keeping your work area clean, nobody else will.
Think your employees are too busy to maintain the office? Then leave it at the behest of a janitorial service company. There are many such companies, which come to the aid of corporate offices. They help keep the office spick and span, for a fee. Janitorial service companies enter into an annual, half-yearly, or quarterly contract with offices to provide their service. Engaging such a service may be the best way to keep the office clean, if the cost factor doesn’t bother the management.
If the office space is not large enough, it may be essential to engage an interior designer, who can come up with office design ideas to design the work stations, desks, and breakrooms in such a way that they create the most space. Discuss with the designer about colors and designs that will make the office look more spacious than it is. Using foldable furniture can save space, as it can be stacked away when not needed. Designers these days can come up with a multitude of ideas as they understand space constraints due to escalating real estate costs. Talk to them about your decorating ideas for the office and work out a plan to make it feasible.
Storing stationery items, papers, cartridges, CDs, etc. in one place is important. Or, this work can be assigned to a responsible person in the office. All such items, especially stationery, can be misplaced very easily. Have someone in-charge of all these things to make sure that nothing goes to waste or is misused.
Follow these simple steps and keep your office organized.
© Newsmax. All rights reserved.